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Notification Plan for Animal Study Proposal Renewals and Annual Reviews
At six months prior to the
anniversary of the ASP approval date a notification memorandum is sent by
interoffice mail to the Principal Investigator (PI) to renew their study. The
annual review notification memorandum is sent out three months prior to the
approval date anniversary.
At three months prior to the
scheduled ASP submission deadline date, for the ACUC meeting in which the
proposal must be reviewed, an email message is sent to the PIs that have not
submitted a renewal.
At four and two weeks prior to the
applicable ASP submission deadline date, a reminder (email and/or phone call) is
made to the PI or any other pertinent user listed on the study for any studies
that still have not been renewed.
Any studies that still have not been
renewed or annually reviewed by the applicable ASP submission deadline date will
be inactivated immediately. All animals housed on this study will become
property of the ACUC and no data collection or experimental procedures will be
conducted. Animal husbandry and care will continue to be provided by the
facility staff.
If any PI continues to seek data
collection or to perform experimental procedures on animals placed in an
inactive status before a renewal or annual review has been approved by the ACUC,
the matter will be forwarded to the ACUC for necessary action.
The notification of the ASPs inactive
state will be issued to the PI, the facility manager, and the Lab/Branch
Chief.
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